Exchanging letters are not new to the employment field. There is always a purpose to deliver to your employer or manager. We have published previously, tips for writing job acceptance letter and job experience certificate letter. In today’s article, we will highlight another type of formal correspondence known as; a leave application letter

What is a Leave Application Letter?

When you want to request a leave, which is a temporary break, you have to write a letter informing your boss about this decision. This correspondence is not new to the industry; your boss should know about this absence and see for whom your tasks will be assigned during your leave. It is essential to write this letter in the right way so that your request culminates in a positive response. Are you hesitant about taking a break from work? Check this article for professional benefits;

5 Reasons Why Taking Time Off Work is Good for You

Why is a Leave Application Letter so Important?

If you leave your work without this letter, you will probably meet some problems affecting your career later. Imagine that you are someone who is bringing you wood to your carpentry, and the rest of your workers are turning this wood into furniture. Imagine that this person disappeared and didn’t inform you about his absence and your workers don’t have enough wood to continue their work. It is what happens when you leave your job without using a leave application letter. Your absence might affect the process of labor and contribute to many losses.

Moreover, you will give a wrong impression of yourself for colleagues and managers, if you suddenly disappear from work. Another thing to avoid, don’t ask one of your colleagues to inform managers about your absence. This action is an unprofessional way to deal with your boss.

Types of Leave Application Letters:

There are many types of leave application letters. What draws the difference between them is the professional system of employment. For example, some companies have online leave application letters to fill up. Others require a printed paper, including additional documents to decide whether your payment will proceed, until you come back or not. The types of leave application letters are

1.   Leave Application for Office: This letter type is used for a personal purpose that obliges you to take a break from your work, such as:

• you are going to shift your address and move to another house
• you have to attend certain events related to your family academic fulfillments.

2.   A Leave Letter for Sickness and Medical Purposes: if you have health issues or someone in the family needs medical care, you can write a leave application letter, in which you can explain your unavoidable medical circumstances.

3.   Maternity/ Pregnancy Leave Letter: some ladies cannot proceed with work for being committed to maternity matters and want to take care of their children. That’s why they write a letter to take leave.

4.   Funeral Leave Letter: in sad circumstances, some employees require leave to attend a funeral.

5.   Unpaid Leave Letter: usually, managers don’t approve of a leave that would take months and an extended period, especially when the purpose is not very clear and convincing. That’s why some employees request unpaid leave.

6.   A Leave Letter for School: attendance is mandatory in every educational system. Students, teachers, employees within the educational system have to write a leave letter to inform the Principal about the purpose of their absence.

Adding to these types, are you considering a leave application letter for a holiday? Check why holidays are necessary for employees;

Annual leave: why holidays are important for employees 

After exploring the significant leave types of letters, let’s see how to write a leave letter application?

Leave Letter Application writing Tips:

1.    Leave Application Letter Format

Although there are many types of leave application letters, there is a simple format adopted in the majority of them. It just contains these elements:

· Salutation

· Purpose of the application (subject)

· Reason for a leave

· The period of your absence (particular days)

· Work plan during your absence (optional)

· Contact information

· Signature

Craft an exceptional letter through these templates from here;

Leave of Absence Letter | Create & Download a Free Template

2.   Leave Application Letter Paragraphs:

In general terms, in the first paragraph, you should introduce yourself to the employer, the period you need as leave from employment, and the primary reason for your absence.

In the second paragraph, you need to be precise about your current situation and give additional details concerning your come back. Employers will understand your situation and decide about the ways they should get a response to you.

In the third and final paragraph, you should invite your reader to consider your request and respond to you as soon as possible. Don’t forget to put thankful statements to your employer, including a hopefully positive expectation from his side. Then, put the closing statement with your name, contact and signature.

3.   Leave Application Letter Sample:

This is how your letter should look like:

From,

Your name and address:

Your company’s name:

Date:

To,

Receiver’s name and address:

Subject: Application for leave from (start date) to (end-date)

Respected Mr. /Mrs. (or Sir/Madam),

1st paragraph: I am writing this application to request a leave from the office. Actually, I have (state your purpose). For this reason, I won’t leave from (start date) to (end-date).

2nd paragraph: Give details of your current situation ( As a responsible member of the family, I have to take care of my parents/ As a parent, I have to take care of my child, As a patient, I have to check doctors, etc..). After leaving my activities, I will be back at the office on (date). If there are any troubles associated with my absence, I will try to manage and bear the circumstances later, when I am back.

3rd paragraph: I hope that Sir/ Mrs considers my requested leave application and approves for the reasons for my absence. I am waiting forward to hearing from you. Thank you for your attention to my letter.

Yours Sincerely,

Your name

Signature

4. Leave Application Letter for school/ College:

In case you are a student, and you have some circumstances preventing you from attending your classes, you have to write a leave application letter to explain your situation to the principle and class teachers. Usually, this type of message is written by one of the student parents. Here is an example,

To,

The Principal,

Name of the school,

Date

Subject: Application for leave.

Sir/Madam,

With due respect (introduce yourself as the student’s parent), I would like to inform you that my son/ daughter ( student name) is not in a state to attend classes. My son/daughter is advised by the doctor to stay at home to get treatment, which lasts from (start date) to (end-date). Therefore, I kindly ask you to grant my son/ daughter a leave for (number of days). I am thankful to you and to all the teachers for caring for my son/daughter’s situation.

Regards,

Yours Sincerely,

Your Name.

Signature.

This post was all about a leave application letter in terms of types, format, and samples. Try to give short and concise details and don’t write lengthy passages inside your message. If you want to learn more about the professional letters that you need in the future, visit the career advice section on Fratres.net. You can also check the new job opportunities there.